 |
PowerPoint Tips and Tricks |
More
Quickies
1.
To draw a line that is perfectly horizontal or vertical
Depress
the Shift key while dragging to create your line.
2.
To draw a perfect square
Depress
the Shift key while dragging to create your square.
3.
To draw a perfect circle
Depress
the Shift key while dragging to create your circle.
4.
To quickly access the Slide Master
Click
on the Slide View icon (at the top-left of the screen), while depressing
the Shift key.
5.
To insert a blank line that is not preceded by a bullet point
Instead
of pressing the Enter key, press Shift+Enter.
6.To
select more that one object at a time
Select
the first object, then while depressing the Shift key select the other
objects that you wish to select.
7.To
quickly format an AutoShape
Double
click on the AutoShape.
8.
To create a new design template
Click
on the File drop down menu, select New and then select the Design Template
tab. Select an existing design template that most closely matches what
you wish to achieve. Make changes to the slide master as required. Then
save the file as a template using the SaveAs command to save the file as
a dot file.
9.
To preview a presentation in black and white
Click
on View…Black and White.
10.
To hide part of a graphic
Use
the Crop icon contained within the Picture toolbar.
11.
To quickly ungroup a grouped object.
Right
click on the grouped object and select the Un-group command.
12.
To quickly send to the back or bring forward an object
Right
click on the object and select the required command.
13.
To copy a slide (including the Slide Master content) to the Clipboard
Switch
to Slide Sorter view, select the slide that you wish to copy to the Clipboard
and then press Ctrl+C.
14.
To embed TrueType fonts that that your presentation will display the current
font even when used on a different PC that does not have the fonts you
have used installed locally
Create
you presentation as normal. Click on the SaveAs command. From within the
SaveAs dialog box, click on the Tools icon drop down menu. Select the Embed
TrueType fonts command.
15.
To insert the copyright symbol
To
insert the copyright © symbol, enter (c)
To insert the Trademark ™ symbol enter (tm)
To insert the registered ® symbol enter (r)
16.
To make text incrementally larger or smaller
Select
the text and to make it larger repeatedly press Ctrl+], or to make it smaller
press Ctrl+[
17.Saving
Shows
Save
your presentation as a ‘PowerPoint Show’ (.pps) and your presentation will
open straight into screenshow mode.
18.Hiding
Screens
Once
your presentation is open you can hide your first (or any other) screen
until you are ready to start by pressing ‘B’’ to blackout the screen or
(‘W’ to ‘whiteout’ the screen) then press the ‘B’ or ‘W’ again to reveal
the screen when you are ready.
19.
Jumping to Screens
In
show mode type a number then hit ‘enter’ to go to straight to that screen
i.e. ’1’ to go back to the 1st screen. This is particularly useful if you
have a large show for multiple speakers - just make a note of the slide
number where each one starts - and during rehearsal (or following a cock-up)
simply keying it in jumps you straight to the right place. Quick and efficient.
20.To
go to the First Slide or Last Slide
Ctrl+Home will take you to the first slide in a presentation, Ctrl+End will take you to the last slide.
